Legal
Privacy Policy
1. Who we are
KindWage is a payroll service offered by Frugle, Inc. (“KindWage,” “we,” “us,” or “our”). This Privacy Policy explains what information we collect through our website and services, how we use it, and the choices you have.
By using our website or services, you agree to the practices described in this policy. If you do not agree, please do not use them.
2. Information we collect
Information you provide
- Eligibility and contact forms. Your name, job title, business name, number of employees, business type, current payroll provider, the name of your bank and how long you have banked there, email address, and phone number.
- Account information. When you open an account, we collect your business name and legal entity type, employer identification number, state tax account numbers, business bank account details, and the names, addresses, Social Security numbers, wage rates, withholding elections, and bank account details of the employees and contractors you pay.
- Support communications. Messages you send us, including any attachments you choose to share.
Information collected automatically
- Log and analytics data. IP address, browser type, pages visited, and referring pages, collected through standard server logs.
- Cookies. Our website does not set advertising or tracking cookies. Our hosting provider may set essential cookies required to deliver the site securely.
3. Payroll and employee data
KindWage processes payroll on behalf of employers. In that role we handle personal information about your employees and contractors, including their names, addresses, Social Security numbers or taxpayer identification numbers, wages, withholding elections, and bank account details.
We act on the employer’s instructions. Employers decide who is paid, how much, and when. We process employee information to carry out those instructions and to meet the filing obligations that come with them.
Where it goes. Employee information is transmitted to our payroll processing provider, which executes payments and files returns, and to federal, state, and local tax authorities as required by law. Employees receive their own access to view pay stubs and year-end forms.
We do not sell employee information, use it for advertising, or share it with anyone other than as described in Section 5 and as required by law.
Employee requests. Employees who want to access or correct their information should contact their employer, who controls the payroll record. We will assist employers in responding to those requests.
4. How we use information
- To determine whether a business is eligible for our service, and to contact you about your inquiry.
- To provide, operate, and maintain payroll services, including calculating, paying, and filing payroll taxes.
- To provide customer support.
- To send service communications such as security notices and material changes to this policy.
- To protect against fraud and abuse, and to comply with legal obligations.
We do not sell your personal information.
5. When we share information
| Recipient | Purpose |
|---|---|
| Payroll processing provider | Running pay runs and filing payroll taxes on your behalf |
| Tax authorities | Federal, state, and local payroll tax filings and payments |
| Cloud infrastructure providers | Hosting our website and services |
| Referral partners | Where you ask us to connect you with workers’ compensation insurance, health benefits, or 401(k) administration |
| Legal and safety | When required by law, legal process, or to protect rights, safety, and security |
| Business transfers | In connection with a merger, acquisition, or sale of assets, subject to this policy |
Service providers are bound by contracts limiting their use of your data to the services they perform for us.
6. Data retention
- Form submissions are retained for up to two years, or until you ask us to delete them.
- Account and payroll records are retained for the life of your account and afterward as required by law. Federal law requires employment tax records to be kept for at least four years after the tax is due or paid, and wage records for at least three years; some states require longer.
- Diagnostic and server logs are retained for a limited period and then deleted.
7. Security
We protect your information with encryption in transit and at rest, access controls limiting employee access to a need-to-know basis, and routine security reviews of our infrastructure. No system is perfectly secure; if we learn of a breach affecting your personal information, we will notify you as required by applicable law.
8. Your rights and choices
California residents
Under the CCPA and CPRA, you have the right to know, delete, correct, and opt out of the sale or sharing of personal information, and the right not to be discriminated against for exercising these rights. We do not sell or share personal information as those terms are defined under California law.
Other states
Residents of certain other states have similar rights to access, correct, delete, and obtain a copy of their personal information, and to opt out of targeted advertising and the sale of personal information. We do not sell personal information or use it for targeted advertising. To exercise these rights, contact us using the details in Section 12.
To exercise any of these rights, contact us using the details in Section 12. We will verify your request and respond within the time required by applicable law.
9. Children’s privacy
Our services are not directed to children under 13, and we do not knowingly collect personal information from them. If you believe a child has provided us personal information, contact us and we will delete it.
10. International
We are based in the United States and provide payroll services for United States employers only. Your information is processed on servers located in the United States.
11. Changes to this policy
We may update this policy from time to time. If we make material changes, we will notify you by email or a notice on this site before the changes take effect, and we will update the date at the top of this page.
12. Contact us
Questions or requests about this policy or your data:
Frugle, Inc. — KindWage Privacy
625 E Jefferson Blvd, Suite G
South Bend, Indiana 46617
Email: hello@kindwage.com
